{"id":443,"date":"2022-07-19T00:17:37","date_gmt":"2022-07-18T18:47:37","guid":{"rendered":"https:\/\/talkcounsel.com\/blog\/?p=443"},"modified":"2022-07-19T00:17:38","modified_gmt":"2022-07-18T18:47:38","slug":"ways-to-cut-down-on-back-and-forth-email-with-a-client","status":"publish","type":"post","link":"https:\/\/talkcounsel.com\/blog\/ways-to-cut-down-on-back-and-forth-email-with-a-client\/","title":{"rendered":"6 Ways to Cut Down on Back and Forth Email With a Client"},"content":{"rendered":"\n<p id=\"60777ef3-7165-4040-8026-1c5f3d9c789d\">Email can be a huge time-suck, especially when communicating with a client. It seems like every time you send a message, you get one back &#8211; and then it starts the back and forth all over again. In this article, we will discuss six ways lawyers can cut down on email with their clients and save both of them some valuable time.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">1. Establish clear expectations at the beginning of the relationship<\/h2>\n\n\n\n<p id=\"60777ef3-7165-4040-8026-1c5f3d9c789d\">When working with a client, it&#8217;s essential to set clear expectations. This will help to avoid any misunderstandings or confusion down the road. Some things you may want to clarify include turnaround times, communication methods, and what is and isn&#8217;t included in the project. By taking the time to establish these ground rules, you&#8217;ll be able to avoid any unnecessary back and forth later on.<\/p>\n\n\n\n<p id=\"60777ef3-7165-4040-8026-1c5f3d9c789d\">Recommended: <a href=\"https:\/\/talkcounsel.com\/blog\/legal-hacks-for-entrepreneurs-to-help-grow-your-business\/\" rel=\"noreferrer noopener\" target=\"_blank\">6 Legal Hacks for Entrepreneurs to Help Grow Your Business<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">2. Use a project management tool to keep track of tasks and deadlines<\/h2>\n\n\n\n<p id=\"60777ef3-7165-4040-8026-1c5f3d9c789d\">If you&#8217;re struggling to keep track of all the back and forth emailing with your client, consider using a <a href=\"https:\/\/thedigitalprojectmanager.com\/tools\/best-project-management-software-client-portal\/\" rel=\"noreferrer noopener\" target=\"_blank\">project management<\/a> tool to help you out. Several different tools can help you stay organized and on track, so find one that works best for you and your team. That way, you can minimize the amount of emailing back and forth and keep everyone on the same page.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">3. Set up automatic notifications for email or chat clients<\/h2>\n\n\n\n<p id=\"60777ef3-7165-4040-8026-1c5f3d9c789d\">If you&#8217;re dealing with a client constantly bombarding you with questions, one way to cut down on the amount of back and forth email is to set up automatic notifications for your email or chat client. This way, you&#8217;ll be notified as soon as they send you a message, and you can reply immediately. Not only will this save you time, but it will also help keep the communication lines open and prevent misunderstandings.<\/p>\n\n\n\n<p id=\"60777ef3-7165-4040-8026-1c5f3d9c789d\">If you&#8217;re unsure how to set up automatic notifications, consult your email or chat client&#8217;s documentation or contact their customer support team. They should be able to walk you through the process.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">4. Use templates for common emails<\/h2>\n\n\n\n<p id=\"60777ef3-7165-4040-8026-1c5f3d9c789d\">If you often find yourself sending the same email to a client, consider creating a template for it. This will not only save you time but also help to ensure that your messages are formatted consistently. You can create a template in your email client or use an online service like <a href=\"https:\/\/iboomerang.com\/uploads\/ett-guide.pdf\" rel=\"noreferrer noopener\" target=\"_blank\">Boomerang<\/a> or <a href=\"https:\/\/www.yesware.com\/blog\/gmail-templates\/\" rel=\"noreferrer noopener\" target=\"_blank\">Yesware<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">5. Create a shared document where both parties can add comments and updates<\/h2>\n\n\n\n<p id=\"60777ef3-7165-4040-8026-1c5f3d9c789d\">When you&#8217;re working with a client, there will inevitably be a lot of back and forth emailing. To avoid this, try creating a shared document where both parties can add comments and updates. This will allow you to track the project more efficiently and avoid confusion.<\/p>\n\n\n\n<p id=\"60777ef3-7165-4040-8026-1c5f3d9c789d\">Recommended: <a href=\"https:\/\/talkcounsel.com\/blog\/how-to-sell-as-a-lawyer-without-being-sales-y\/\" rel=\"noreferrer noopener\" target=\"_blank\">7 Ways to Sell as a Lawyer Without Being \u2018Sales-y\u2019<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">6. Schedule regular check-ins via phone or video call<\/h2>\n\n\n\n<p id=\"60777ef3-7165-4040-8026-1c5f3d9c789d\">If you find yourself constantly back and forth with a client via email, scheduling regular check-ins via phone or video call might be helpful. This will help keep everyone on track and ensure no critical details are missed. If possible, schedule these check-ins at the beginning of the project so that everyone is on the same page from the start. These check-ins can be weekly, biweekly, or monthly, depending on the project&#8217;s needs.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Email can be a huge time-suck, especially when communicating with a client. It seems like every time you send a message, you get one back &#8211; and then it starts the back and forth all over again. In this article, we will discuss six ways lawyers can cut down on email with their clients and [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":444,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[],"class_list":["post-443","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-tos-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>6 Ways to Cut Down on Back and Forth Email With a Client<\/title>\n<meta name=\"description\" content=\"Stuck in email chains with your clients? Check out these six ways to cut down on the back and forth and get more done.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/talkcounsel.com\/blog\/ways-to-cut-down-on-back-and-forth-email-with-a-client\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"6 Ways to Cut Down on Back and Forth Email With a Client\" \/>\n<meta property=\"og:description\" content=\"Stuck in email chains with your clients? Check out these six ways to cut down on the back and forth and get more done.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/talkcounsel.com\/blog\/ways-to-cut-down-on-back-and-forth-email-with-a-client\/\" \/>\n<meta property=\"og:site_name\" content=\"TalkCounsel&#039;s Blog\" \/>\n<meta property=\"article:published_time\" content=\"2022-07-18T18:47:37+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-07-18T18:47:38+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/talkcounsel.com\/blog\/wp-content\/uploads\/2022\/07\/image-1-1-scaled.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"2560\" \/>\n\t<meta property=\"og:image:height\" content=\"1707\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Christian Nwachukwu\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Christian Nwachukwu\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"6 Ways to Cut Down on Back and Forth Email With a Client","description":"Stuck in email chains with your clients? 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As a contributor to Entrepreneur Magazine, he provides business insights on entrepreneurship, marketing, and startups.","sameAs":["https:\/\/talkcounsel.com\/blog"]}]}},"_links":{"self":[{"href":"https:\/\/talkcounsel.com\/blog\/wp-json\/wp\/v2\/posts\/443","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/talkcounsel.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/talkcounsel.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/talkcounsel.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/talkcounsel.com\/blog\/wp-json\/wp\/v2\/comments?post=443"}],"version-history":[{"count":0,"href":"https:\/\/talkcounsel.com\/blog\/wp-json\/wp\/v2\/posts\/443\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/talkcounsel.com\/blog\/wp-json\/wp\/v2\/media\/444"}],"wp:attachment":[{"href":"https:\/\/talkcounsel.com\/blog\/wp-json\/wp\/v2\/media?parent=443"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/talkcounsel.com\/blog\/wp-json\/wp\/v2\/categories?post=443"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/talkcounsel.com\/blog\/wp-json\/wp\/v2\/tags?post=443"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}